Best Office Printer Reviews 2023

For a company, small or large, looking to optimize its productivity, everything matters – from the people to the processes down to the equipment. This buying guide provides you with everything you need to know about the best office printers and will help you in making the right decision on which one to buy. We have selected five great brands with a mix of both laser and inkjet technology printers. If you want some more options, we also have a separate review for inkjet and laser printers too with five more fantastic products on each.
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Print speed
Our Top Choice
Epson Workforce All-in-One Printer
Epson is a leading manufacturer in printing and professional imaging devices, and has a tradition of providing exceptional services to customers.
Color touchscreen. Rear tray and paper capacity of 250 sheets. Produces clear and borderless prints. Works effectively with smartphones and tablets.
Ink runs out fast.
Color Inkjet
22.3 x 32.2 x 13.4 inches; 40.8 lbs
250-sheet capacity
Black: 18 ppm; Color: 10 ppm
4800 x 2400 dpi
Best Value
Canon ImageCLASS Multifunction Printer
Canon is a leader in the industry of digital imaging products and is constantly contributing to global innovation. Canon has a strong client base in the Caribbean, US and Latin America.
Prints from apple and android devices and scans to them too. 24 ppm print speed. First time print speed of 6 seconds.
Does not print in color.
Monochrome Laser
14.6 x 15.4 x 14.2 inches; 26.7 lbs
250-sheet capacity
24 ppm
1200 x 1200 dpi
Brother All-In-One Office Printer
Brother was founded in 1954, and has established itself as a global brand. A leading provider of quality home office products, Brother continues to expand on all frontiers.
‘Jet speed’ monochrome printing. Duplex capability. Wireless networking options. 250 sheet paper tray.
Only prints in monochrome. Cannot print large sized documents.
Monochrome Laser
19.1 x 16.8 x 19.5 inches; 38 lbs
300 sheet capacity
42 ppm
1200 x 1200 dpi
Samsung ProXpress Mono Laser Printer
For over 70 years, Samsung has taken the lead in electronics and evolving digital media. Samsung is actively creating products that meet needs and solve the problems of its users.
Easy to set up. Comes with ReCP Technology for clean pages. USB connectivity. Beautiful quality output.
Does not print in color.
Monochrome Laser
14.4 x 14.4 x 10.3 inches; 22.4 lbs
250 sheet capacity
42 ppm
1200 x 1200 dpi
HP OfficeJet All-In-One Office Printer
HP is a leading and credible global brand that’s received wide acceptance. It creates products for every community, and is passionate about inventions that empower organizations, homes, and individuals.
Instant ink ready. Supports various paper sizes. Automatic document feeder.
Print speed is slower than most.
Color Inkjet
14.5 x17.5 x 7.5 inches; 14.4 lbs
100 sheet capacity
Black: 9.5 ppm; Color: 6.8 ppm
4800 x 1200 dpi

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Watch Our Office Printer Review

What is the Best Office Printer?

Things to look out for in the best office printer will typically include printing speed, quality of images and text, and initial and ongoing costs. These reviews of five great choices will hopefully include one that’s ideal for your needs. We have selected the best brands from which you can make your decision.
Our Top Choice
The Epson Workforce All-in-One Printer is a perfect printer for small businesses, employing precision core print chip technology and printing large paper sizes. Are you looking for a printer with a faster duplication speed? Check out the Epson Disc Producer Auto Printer.

Epson Workforce All-in-One Office Printer – Inkjet, Wireless

Epson, founded in May 1942, is a leading manufacturer in printers and professional image devices, and has a tradition of providing exceptional services to its customers. Epson has created a range of printers and image devices that constantly raises the bar and creates value for money. Every experience with Epson is memorable and leaves clients satisfied.

The Epson Workforce All-in-one Office Printer weighs 40.8 pounds with dimensions of 22.3 x 32.2 x 13.4 inches. This low consumption printer has wireless connectivity that allows users print documents from cloud storage services such as Google docs, Drop box and others. It will also scan documents directly to a USB, memory card or email. It also employs precision core print chip technology and prints large paper sizes easily.

Some other features of the Epson Workforce All-in-one Office Printer include:
  • It saves up to 40% on printing costs, making it an affordable office printer to use
  • Power-saving as it ensures about 70% cut down in power consumption
  • Paper-saving device: this printer utilizes both sides of paper to print, thereby reducing paper usage to up to 50%
  • Features an incredibly fast ISO print speed of 10 ppm (paper or prints per minute) for color and 18 ppm for black
  • Comes with four replaceable different color ink cartridges
  • Makes for high quality borderless printing with incredibly sharp black texts
  • It can easily be connected to and is compatible with i-pads, smartphones and tablets
  • Suitable for the scanning of large-sized documents
Best Value
The Canon ImageCLASS Multifunction Office Printer simplifies office tasks from the comfort of your home. It features a customizable touch screen, cassette capacity of 250 sheets and a quiet mode. Are you looking for something simpler, more affordable and with less features? Then check out the Canon ImageCLASS D530.

Canon ImageCLASS Multifunction Laser Office Printer – Airprint

Canon was formally incorporated in 1965, with its corporate headquarters in New York, USA. Canon is a leader in the industry of digital imaging products, and is constantly contributing to global innovation. Canon has a core focus on humanity, innovative technology and a strong entrepreneurial spirit which can be traced back to its roots. Canon has the future in sight, and is dedicated to passing on its corporate DNA to the next generation.

Looking for an office printer that simplifies your daily tasks, and can do almost everything – print, scan, photocopy and fax? Personal or business, the Canon ImageCLASS Multifunction Office Printer is your go-to printer. The Canon ImageCLASS Multifunction Office Printer is a monochrome laserjet printer that weighs 26.7 pounds, has dimensions of 15.4 x 14.6 x 14.2 inches and prints at a speed of 24 pages per minute.

Save time, be productive, work with ease and experience the networking versatility of printing from a wide range of mobile devices - apple, android and kindle. Print in style, by a touch of a button with the printer’s LCD touch panel that is stylish and maximizes printing time. This office printer comes with noise-reduction features and is great for office environments as it works noiselessly, creating no distractions.

Other features of the Canon ImageCLASS Multifunction Office Printer include:
  • It has fax features available
  • Its wireless technology and Apple AirPrint feature makes it possible to connect directly and work with iPads, tablets, android phones and iPhones
  • The mobile scanning ensures that business documents can also be scanned directly from your phones and devices
  • This office printer has slantable steering panels that help the user view and negotiate through the features from various positions
  • It has a 600 x 600 dots per inch (dpi) printer resolution
  • Monochrome laser copy type: prints out clear black and white scripts that come out looking absolutely professional
  • It has a 250 sheet paper loading capacity and a multifunctional paper tray
  • It features a 265 megabytes print memory
  • Typical energy consumption of 0.7 kilowatt hertz
  • This printers paper output is 100 sheets
  • Comes in a smooth and shiny finish that fits wonderfully on the user’s desktop
Fast, efficient and good quality, the Brother All-In-One Office Printer is the ultimate tool for achieving more. It features a print speed of 42 ppm, color touch screen and 2-sided scanning. Looking for an all-in-one color printer with great features? Then check out the Brother All-in-one Color Printer.

Brother All-In-One Laser Office Printer - Advanced Duplex and Wireless

Brother was founded in 1954, and has established itself as a global brand, and a leading provider of home office products. Brother has its headquarters in Bridgewater, New Jersey with a staff strength of about 1,200 employees, and is constantly creating services and products that change lives and workplaces. Driven by creation of quality products to meet and exceed customers’ expectations, Brother continues to expand on all borders, and provides excellent support services for its clients. The company has several printer lines, including all-in-one printers, and has won many awards.

The Brother All-In-One Office Printer weighs 38 pounds, with dimensions of 23.6 x 20.7 x 24.8 inches. It prints 42 pages per minute with a 7.2 second speed for first page. The printer also operates as a standalone copier, with reduction and enlargement copy features between 255 and 400 percent.

With a capacity of 250 sheets, and multiple paper handling options, the printer is equipped to fit a variety of needs of paper types and specs. Its advanced security settings keep you safe and protect your documents from theft, and it also has an excellent customer support service to ensure that even long after you’ve bought your printer, you can receive help on the go.

Some of its other features include the following:
  • 2-sided document scan: this office printer is able to scan on both sides of a sheet or paper
  • Customizable 3.7 inch touch screen: this promotes comfortable negotiation from one feature to the other with its well customized shortcuts
  • Quality prints at high speeds: With this printer, productivity is enhanced, as it features multiple destinations for sending documents; which helps to create a swift work pace
  • Easy paper handling: the 250 paper tray capacity and 520 multifunctional trays enable the user to configure it to suit the job requirement
  • Speedy, two-sided copying and printing: 42 pages per minute is quite fast and gets busy day’s job done in no time
  • Advanced scanning options: It facilitates wireless scanning of documents from most mobile devices
  • Low energy consumption
  • Additional security features: It also has a user authentication feature which helps to prevent unauthorized access to this printer
Increase productivity, save time and cost, and get amazing quality with the Samsung ProXpress Mono Laser Office Printer, featuring high print speed of 42 ppm and laser print technology. Looking for color laser printer with advanced features? Check out the Samsung Color Laser Printer.

Samsung ProXpress Mono Laser Office Printer – Multifunction, Available in 2 Designs

Samsung’s passion for creating a world that’s much better has led to a global family of products and services that provide simple and practical solutions to a myriad of complex problems. Globally, Samsung has taken the lead in electronics and evolving digital media for over 70 years and counting. Samsung actively strives to create products that meet needs and solve problems.

The ProXpress Mono Laser Office Printer weighs 22.4 pounds and has dimensions of 17.7 x 17.7 x 15.9 inches. It has an output capacity of 150 sheets, and media type options are a wide variety – from popular plain paper to more complex media types. This award-winning printer comes with ReCP Technology, has a print speed of 42 pages per minute, creates beautiful quality output, and makes every printing experience a sheer delight. Perfect for a variety of documents, including proposals and envelopes, the printer comes with a multipurpose tray that supports up to 58 pounds of media.

It’s fitted with an eco-button that allows you save as much as 20 percent on toner. Users can interact with images and make alternatives in a variety of ways, and modify the final output. This printer also has the ability to create controls that enable users to be assigned to precise printers, which goes a long way in reducing cost associated with abuse and wrong use. Wireless print technology allows remote transfer of files without installing print drives. This printer also features remote printing, is a BLI award recipient and is Cerner Certified.

Other Samsung office printers available include:
  • Samsung Xpress Wireless Monochrome Printer- SL-M2825DW: It is a high performance office printer with separate cartridge system and clear sharp print
  • Samsung SL-M2020W Wireless Monochrome Printer- A wireless monochrome printer that comes with toner and has a 21 ppm print speed
  • Samsung C460W Wireless Multifunction Color Laser Printer: This office printer has a speed of 21 ppm and can print from most mobile devices
  • Samsung SL-M2830DW Xpress Mono Laser Printer: A high speed, USB and Ethernet enabled printer that features dual side printing and speed of 29 ppm
  • Samsung Electronics Wireless Monochrome Multifunction Printer: This printer can copy, scan and print, giving sharp and clear images. It is a paper-saving and cost reducing device with a 128-megabyte memory
  • Samsung Electronics SL-C3010DW Wireless Color Printer: This is a high capacity printer that is wireless enabled to connect easily to a mobile device. It has a double central processing unit processor for speedy production
The HP OfficeJet All-In-One Office Printer is a bestselling product that allows you create professional documents with the touch of a button. Features include two-sided printing, mobile printing and scan-to-email. Looking for a product with even more advanced features and which, of course, is pricier? Check out the HP OfficeJet 250 All-in-One Portable Printer.

HP OfficeJet All-In-One Office Printer – Wireless, Available in 3 Designs

For years, HP has created an exceptional brand of printers that continues to evolve and create better life options for its client base – every person, across the globe. It has created products for communities, and is passionate about inventions that empower organizations, families, and individuals. HP has become a name that can be trusted, and maintains its global relevance by constantly shaping and reshaping its products to meet the needs of a world that is evolving rapidly. With eyes set on quality, HP creates products that are good for the price.

The HP OfficeJet Office Printer is 14.43 pounds in weight, with dimensions of 17.53 x 14.53 x 7.50 inches. This compact size makes it handy and easy to fit into any space. It has a printing speed of 9.55 ppm for black print and 6.8 ppm for colored print. It accepts a range of media types and has an input tray capacity of 100 sheets.

It has great fax features with a fax transmission speed of 4 seconds, and a fax memory of 99 pages, and the copy resolution is 600 x 300 dpi with 25 – 400% copy size adjustment. This printer is backed by a one-year limited hardware warranty.

Other features of the HP OfficeJet All-In-One Office Printer include:
  • Energy and Ink efficient: Saves power, as it is multifunctional and reduces ink consumption by about 50 percent
  • Monthly duty cycle of 12,000 pages
  • Professional printing: It is used to produce rich, clear, color-infused printed work at low cost for each page
  • Wireless technology: It speedily glides through tasks with its wireless and fax features
  • Options to scan to file, or email directly
  • Remote printing: This office printer has an automatic functioning tray that ensures documents come out nicely and not damaged even if user is not at the printer location

How Do I Choose the Best Office Printer?

The two main technologies of printers are laser and inkjet. Although there are other technologies like the Dot matrix and thermal, these are specialist and rare, and we haven’t overlapped into the realm of 3D printing. So, we will focus here on the factors you need to consider when making your buying decision between an inkjet and laser printer.

A laser printer functions with a toner cartridge which is less expensive than ink. They are generally fast and produce high-quality, near-perfect text. Although they are expensive to purchase upfront when compared to the inkjet printers, ongoing costs are relatively inexpensive compared to all other methods of printing. The laser printer is great for printing volumes and so saves you money. It’s important to note, however, that the laser printer, due to the heat technology it uses, cannot print on any paper that is sensitive to heat. Monochrome laser printers are cheap and super-fast compared to the colored laser printers.

The inkjet printer on the other hand works by using a lot of tiny guns to squirt ink at the paper; every character it creates is built from tiny dots. It’s best for ink-heavy printing like graphics and colored photographs. The inkjet printer is effective in creating high quality graphic documents and pictures as it mixes just the right amount of colors known as CMYK to produce great results. Although they do not print at as fast as the laser printer, the initial cost of purchasing an inkjet printer is way lower than the laser printer; the ongoing cost however can be on the high side.

Whether you’re buying an inkjet or laser printer, a few things should be considered. One is the output quality; this is mostly determined by the resolution of the printer. The higher the resolution, the better the quality you get. Resolution is measured in Dots Per Inch (DPI) which is literally how many dots of ink are crammed into a single inch of printing. Whether it’s a text document or a photograph, you want to be sure it is clear and looks great.

Overall cost of ownership is a factor to be considered. Will you be okay with spending more at the initial stage of purchasing the printer and then spending less in the course of usage or will the other way around serve you better?
The printer specialization matters a lot when choosing an office printer. The all-in-one multifunction printer, as expected, has more than just printing capabilities. It includes faxing, scanning and photocopying components. This saves you the cost of having to buy a separate fax machine. The portable printer is small enough to be fit into a bag as a notebook but of course, printing speed and quality cannot be compared with non-portable printers. The photo printer is specialized for creating great looking images rather than regular texts. It should be noted that they often will require the use of special kinds of paper.

Other things to consider will include networking features as printers with in-built Ethernet networking allow you connect multiple computers and although they cost more, they are truly convenient for a number of users especially in an office setting. Printers with duplex printing features allow you to print on the two sides of the sheet thereby saving you paper cost. Printers that allow you to do this are usually more expensive.

This size of the printer is important and this depends largely on where you will be housing it. The printer’s memory should also be considered. Ideally, the memory space of office printers should be between 64 and 256 megabytes.
You can purchase a basic home printer for less than $100 but the quality and features cannot be compared to other office printers that have multiple functions and features, for those, the price ranges from $150 to over $10,000.

A whole lot of factors affect the pricing of office printers. First and probably the most important factor to consider is the initial cost of acquiring the printer and the recurrent cost of using it. In the course of our research, we discovered some rather cheap office printers, but decided to go for the ones that fit our spec in terms of quality and durability.

For a laser printer, initial cost of purchase is somewhat high compared to the inkjet printer because the former uses toner, so the ongoing cost of usage is not as much as the latter. The inkjet printer on the other hand is cheaper when purchased upfront but can be expensive when in use because inks are expensive. Colored office printers are also usually more expensive than monochrome printers because they need multiple color cartridges.

Another factor that affects the price of office printers is the size. A portable printer is likely to cost less than a standard sized printer. Finally, a printer that does not support mobile devices out of the box is way cheaper than one that does.
The features of office printers differ in so many ways. You need to determine what features are most important to you based on your need, printing requirements and budget. If you need a printer for basic home use, then speed shouldn’t be so important to you since you probably have it to yourself all day. Also, since you are most likely to have just one computer connected to it, there will be no need for a printer that allows multiple connections.

On the other hand, if you are acquiring a printer for an office or small business, you want to consider speed, quality and networking, all these affect the user’s productivity. Whether you’re purchasing a printer for home or office use, some factors ought to be considered to ensure you get the best output possible.
  • Resolution
  • Print speed
  • Connectivity
  • Memory
  • Size of document
Construction and Design
There are some common parts that any printer ought to have in order to make for smooth operations. A paper feed is a tray where you store your papers. A basic office printer should hold a minimum of 100 sheets. Depending on the technology of printer you get, you have either an ink or toner and, at some point, you’ll run out. It’s important that you know where and how to replenish them. Most printers have a place where you can insert a memory card or a drive to scan, photocopy or print. Any good printer should have a paper output tray where the printed document comes out.

For a laser printer, the laser component is crucial to its operation. The imaging unit, mostly called the drum, is an aluminum cylinder coated with a light sensitive film. It captures the image to be printed on the page and also attracts the toner to be placed on the paper. Be sure you keep the drum away from light when changing it; this will make sure it lasts longer.

A technical factor like resolution is important in choosing an office printer. This is measured in dots per inch (dpi) and should be high enough to deliver a clear and decent output. If your printing will include a lot of graphics, photos or colored documents, make sure the dpi is high enough to create an excellent looking document. High models mostly have high dpi but check to make sure it is over 1200 for ink printers, and 600+ for laser.

An all-in-one printer is versatile and often costs more than regular printers because it performs multiple functions; scanning, printing, photocopying, faxing. A lot of printers don’t support post-script fonts, so be sure to check that the one you are purchasing is compatible with this if you think you will need it.

Consider the sizes of document and the types of media you’ll be printing onto. Inkjet printers are often more versatile, able to print on card stock, plastic sheets, and envelopes more easily than laser printers.

Network enablement: be sure to check that your office printer is network-enabled, whether you’ll be connecting it to your home or workplace network.
Performance and Ease of Use
In deciding what printer to get, you should consider how easy they are to set up, use and maintain. Setting up a printer is as simple as plugging your printer’s power cable to a socket and connecting it to your computer. Your printer should at least support a USB, flash drives and memory cards. If you are using a wired printer, the USB cable included would be connected to your computer. When using the wireless printer; you should go through an included manual that shows a step-by-step guide on connecting a wireless printer to your network.

Another factor to look out for is the printer’s paper holding capacity and its printing speed. A good printer should be able to hold over 100 sheets of paper. How fast can the printer churn out your documents? The number of printouts also known as prints per minute or pages per minute (ppm) should be considered, assuming you will be doing a large volume of monochrome print outs. If this is the case, then you will need a printer that works fast. A typical office printer’s speed should be somewhere between 20 ppm and 40 ppm. A higher ppm will be great for higher volumes of work.

It’s important you carry out regular maintenance on your laser printer. Constant inspection and replacement of worn out parts will ensure you can use your printer for a longer period of time. Make sure you check that everything is in place and whenever you notice a defect, consult a specialist to take care of the problem. Printers that are properly maintained can last for years.

If you wouldn’t mind paying an additional fee, and it is advisable that you do, a lot of manufacturers and retailers include maintenance and servicing fee mostly paid yearly or based on the print volume. This way, you’re covered for your printer’s maintenance and even replacement of faulty parts, such as the toner and drum that would otherwise have cost you more.

Get the Best Office Printer of 2023!

It was great to have you read through our review in detail. We are sure you now have the necessary information needed to get the printer that best fits your business or personal use. Go right ahead and place that order.

Our Top Choice
Epson Workforce All-in-One Printer
Best Value
Canon ImageCLASS Multifunction Printer
Brother All-In-One Office Printer
Samsung ProXpress Mono Laser Printer
HP OfficeJet All-In-One Office Printer